JOB SUMMARY

• Working with the Company Secretary to ensure compliance with the Group Subsidiary Governance Policy and Standards in Vietnam and that the bank and its subsidiaries comply with all relevant statutory, legal and regulatory requirements in Vietnam, including filings and regulatory disclosures.
• Supporting Board and Board committees meeting processes
• Handling director appointment/removal processes; supporting directors during their appointment 
• Handling business requirements in relation to corporate structure, corporate authority, powers of attorney and matters falling under the approval authority of the Owner or the Board.
• Upkeeping statutory documents  in compliance with Group and local regulatory requirements.
• Upkeeping internal blueprint, share points.
• Ensuring the bank’s overall corporate governance complies with Group and local regulatory requirements
• Effective and efficient operation of Board and Board Committees in alignment with the Group and local regulatory requirements. 
• Timely and effective support to directors. 
• Timely and accurate meeting papers, meeting minutes, terms of reference, regulatory reports and other documents produced by Company Secretary.

KEY RESPONSIBILITIES 

Risk Management

• Responsible for identifying corporate governance risks, escalating to the Company Secretary with strategies to mitigate that risk including updating risk reporting platforms.

Board Governance

• Support various aspects of the end to end board / board committee governance process ensuring comprehensive agendas, high quality papers, recording of balanced minutes and proactive follow up of matters arising. Working closely with the Company Secretary to ensure the Directors have the right information to make the decisions/ approvals being requested.  
• Build and maintain strong stakeholder relations with the Bank’s Directors, Executive Committee members and Function Heads to ensure that the Group’s approach and local regulations to subsidiary governance is well understood and adhered to.
• Proactively manage the Bank’s subsidiaries (if any), deliver high quality, efficient, effective and sustainable company secretarial practices and processes, ensuring compliance with relevant Group Policies, local legal and regulatory requirements.

Powers of Attorney (POA) Coordinator

• Act as POA Coordinator to the Chief Executive Officer and manage, process and monitor all POAs issued by the Chief Executive Officer or the Board of the Bank.
• Maintain timely records of POAs issued on Blueprint, monitor and manage the renewal process, including coordinating the POA revocation process.

Policy and Regulatory Compliance

• Work with the Company Secretary to ensure compliance with the Group Subsidiary Governance Policy and Standards in Vietnam and that the Bank and its Subsidiaries comply with all relevant statutory, legal and regulatory requirements in Vietnam, including filings and regulatory disclosures.
• Responsible for managing all entities in Blueprint where named as the Responsible Person (“RP”). Provide Blueprint oversight for all other entities in Vietnam ensuring the RPs fully understand their responsibilities and complete changes to mandatory fields and compliance reviews within the prescribed timelines.
• Work with the Company Secretary to manage the corporate governance aspects of all internal and external audits, inspections and reviews.

Directors

• Support the Company Secretary and the Chief Executive Officer to develop, maintaining and execute a robust board succession plan; including maintaining an up to date capability matrix and independent director watch list and managing the process of appointing directors including and any related regulatory filings and approvals
• Support the delivery of a tailored induction programme for all newly appointed directors within three months of appointment.
• Support the Company Secretary in guiding and advising the directors on relevant ongoing training in respect of fiduciary duties, director responsibilities and liabilities, governance developments/ issues, strategic priorities and risk management principles and maintaining a log of all training completed.  
• Responsible as a ‘trusted advisor’ to the directors, Executive Committee members and Accountable Executives of Subsidiaries (if any) on corporate governance and board related matters. 
• Support the Company Secretary in embedding a robust process to manage conflicts of interest, outside business interests, associated disclosure obligations and internal approvals/ clearances.
• Maintain a robust relationship with (independent) non-executive directors.
• Support the Company Secretary in ensuring board evaluations of the Company and relevant Subsidiaries are conducted on an annual basis and follow up actions are implemented.

Corporate Structure & Approvals

• Advise on corporate actions including Changes to Group Corporate Structure approval process, and acting as a "trusted advisor" to stakeholders in connection with the approval process and providing guidance and support in connection with transaction related. 
• Responsible for providing advice to all stakeholders on corporate authorities and work closely with the senior management to ensure relevant board and committee approvals are obtained on a timely basis. 
• Accountable for ensuring that all senior managers clearly understand the sources of authority framework and the process for obtaining approval authority and demonstrating evidence as appropriate to external third parties (includes advisory on the Group Authorised Signatory Book, Group Delegated Authorities Manual and Powers of Attorney).

Desired working experience: 

• 7-10 year working experience in Legal, Compliance or Risk Management functions in credit institutions. 
• Language: Vietnamese and English at Advance Level 

Location: The individual is based in Hanoi.

About Standard Chartered

We're an international bank, nimble enough to act, big enough for impact. For more than 170 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents and we can't wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion.

Together we:

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Are better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

What we offer

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations.
• Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.
• Flexible working options based around home and office locations, with flexible working patterns.
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.