Job Summary

We are seeking an individual to join our team at Standard Chartered Bank in New York. The successful candidate will be working directly with the ED, Corp Affairs and Brand & Mktg,US & Americas as well as other team members to maximize the executive’s efficiency by managing time, communication and logistical needs

The role will directly support the Corporate Affairs, Brand & Marketing, Americas (CABM) team by providing administrative, operational and business planning and business continuity duties, including but not limited to handling confidential/sensitive matters and materials, proactively anticipating and managing work requirements, acting as a professional representative of the CABM functions with all internal and external stakeholders, prioritizing and sharing information between teams and stakeholders, and supporting CABM in achieving individual and team objectives. This role will also play a key role in managing the Governance responsibilities of the CABM Americas function.

We appreciate self-driven candidates who excels in budget management, vendor / agency management, invoice processing and risk/ governance controls to assist CABM (Corporate Affairs, Brand, Marketing). In this role, you aren’t just managing a process; you are a key player in the employee and key stakeholder’s experience. We believe that a willingness to acquire new skills will contribute to success in this role.

Key Responsibilities

Experience with risk/governance controls is critical.

• Compare risk data with the organization’s risk appetite
• Communicate key threats
• Evaluate company policies and risk potential
• Risk Identification and Assessment: Assist in identifying and evaluating operational, financial or strategic risks
• Continually reassess risks according to changing conditions
• Address any weaknesses and make appropriate changes.

Risk/Governance Strategy

• Serve as the center of excellence for the US-based CABM team on TPRM (Third Party Risk Management) processes and requirements
• Act as key contact point for governance issues related to CABM workstreams, including attending scheduled governance calls
• Provide training on and uphold standards of CABM policies, governance and controls
• Compliance & Governance – ensure company policies adhere to legal and regulatory 

Day-to-Day Tasks

ADMIN Responsibilities

•  Provide full administrative support to Head of CABM, Americas and CABM Americas team 
• Manage all bank systems – e.g. ePro, SCBuy, FCS, M7, vendor requests, invoices and payments 
• Manage team calendars, organize meetings and teleconferences 
• Manage team travel and accommodation requirements 
• Manage team expenses and reconciliations 
• Assist with necessary team reporting, production of stakeholder reports, presentations 
• Maintain all departmental supplies, materials, collateral, e.g. banners, annual reports, stationery 
• Work with supply chain management and legal and compliance teams to effectively manage vendors, including sponsorship and donation agreements.  
• Identify areas for process improvement and recommend ways to increase functional effectiveness and improve operational efficiencies 
• Track the travel and expense budget line and ensure team complies with the relevant policy

Invoice management 

• Support the wider CABM team with raising and processing invoices, ensuring suppliers are paid on time and kept up-to-date with any relevant issues or updates
• Process of invoices to be submitted to accounts payable and maintain a record of all invoices and match / track this against the overall budget
• Submit recharge requests to finance when necessary

Additional Responsibilities

Vendor management 

• Serve as contract owner for key agency relationships across CABM
• Complete all necessary onboarding processes for CABM vendors, ensuring that the correct risk assessments have been made in accordance with vendor purpose
• Complete annual vendor performance reviews, or work closely with CABM team members to do this
• Raise required engagement requests for all new team activity
• Act as the key point of contact for vendor management colleagues

 Key Stakeholders

• Corporate Communications
• CABM Marketing including Sponsorships & Events
• Internal Communications 
• Governance teams

Key Skills and Qualifications

• Dynamic understanding of front office, regulatory, risk, compliance and shared service operations along with associated risk elements and controls.
• Experience 2-5+ years in risk management, compliance
• Technical Skills: Proficiency in MS Office (Excel, Powerpoint) and familiarity with Governance, Risk and Compliance Tools
• Exceptional organizational and planning skills
• Strong written and verbal communication skills
• Detail Oriented – Exceptional attention to detail, particularly with documentation.
• Be trustworthy, discreet, diplomatic and display high integrity
• Be adept at exercising good judgment
• Be a self-starter with the ability to take the initiative and a strong desire to learn
• Have a sense of responsibility and perseverance

About Standard Chartered

We're an international bank, nimble enough to act, big enough for impact. For more than 170 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents and we can't wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion.

Together we:

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Are better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

What we offer

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations.
• Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.
• Flexible working options based around home and office locations, with flexible working patterns.
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.

Recruitment Assessments

Expected annual base pay range for the role is 80,500 USD to 110,700 USD. The final offer will be determined on an individualised basis using a number of variables, including but not limited to skill set, depth of experience and education, internal relativity, and specific work location. At Standard Chartered Bank, Base pay is only part of the total compensation package. Discretionary variable pay and a range of attractive bank sponsored benefit programs are available and designed to foster employee overall health and well-being including, but not limited to, a best in class 401k plan with up to 8% employer match, robust medical plan coverage with employer funded Health Savings Accounts, inclusive family building benefits, and flexible/hybrid working arrangements for many of our positions subject to role specific considerations

Some of our roles use assessments to help us understand how suitable you are for the role you've applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process.

Visit our careers website www.sc.com/careers