Job Summary

An Executive Assistant is a highly organized, resourceful, and professional individual who plays a vital role in supporting the productivity and effectiveness of an executive and the overall organization. 

Responsibilities

While the role of an EA can be varied, and we are looking for someone who embraces challenges, these are the core responsibilities of the role. 

Calendar Management:
•    Scheduling appointments (virtual or office-based, including room booking), meetings, and events, ensuring efficient use of the executive's time – and ensuring sufficient space in the calendar to allow briefing, preparation, and working time.
•    Acting as a point of contact for internal and external stakeholders.

Organisation support
•    Prepare report binders and maintain files.
•    Raise e-procurement for payment made to invoices and tracking of payment status
•    Raise RMS for IT requirements, follow up and ensure closure of the requisitions
•    Prepare and submit expense claims

Travel Arrangements:
•    Booking flights, accommodations, and transportation for business trips, creating itineraries and liaising with local PA / EA teams to ensure schedules are clear. 
•    Ensure reliable support is provided to the teams in communicating with regional and global offices and counterparts

Meeting Coordination:
•    Scheduling meetings, ensuring agendas have been set, following up on meeting material (and ensuring preparation for the meetings is managed). Where needed, should also be comfortable following up on action items and send follow up emails to large lists.
•    Admin support for department events and matters e.g., Organize team meetings/offsites, calls (including multi stakeholder calls) and other conferences/workshops, including venue bookings, raising of POs, travel arrangements of teams, etc.
•    File and document management

Key Stakeholders
•    COO, Transaction Banking
•    EA to the Global Head of Transaction Banking
•    Other members of the Transaction Banking management team and their EAs

Our Ideal Candidate

•    10 years + EA / PA experience
•    Exceptional Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain a structured workflow. 
•    Strong Communication Skills: Excellent written and verbal communication skills for interacting with various stakeholders. 
•    Time Management: Ability to manage time effectively, prioritize tasks, and meet deadlines. 
•    Attention to Detail: Meticulous attention to detail in all aspects of work, including document preparation and record-keeping. 
•    Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality. 
•    Problem-Solving Skills: Ability to identify and resolve administrative issues independently. 
•    Proficiency in Office Software: Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Role Specific Technical Competencies

•    Business Markets 
•    Financial Analysis
•    Risk Management  
•    Planning: tactical, strategic 
•    Managing Change  
•    Relationship management 

About Standard Chartered

We're an international bank, nimble enough to act, big enough for impact. For more than 170 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents and we can't wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion.

Together we:

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Are better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

What we offer

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations.
• Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.
• Flexible working options based around home and office locations, with flexible working patterns.
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.

Recruitment Assessments

Some of our roles use assessments to help us understand how suitable you are for the role you've applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process.

Visit our careers website www.sc.com/careers