Job Summary

As EA to CIB Finance Exco members, you are representing their office and the function both internally and externally. To do this effectively you will provide business support, as well as secretarial services, coordination and operational support to the business. The role holder ensures a smooth and timely running of the office and delivery of quality service to the benefit of the Bank and clients, both external and internal. In addition, you will collaborate closely with the CIB MT EAs, to ensure a cohesive way of working across the functional domains.

Key Responsibilities

This is not the typical Executive Assistant role. It’s an evolving role based on current environment so the ability to adapt will be key, including but not limited to:

•    An excellent assistant, good attitude, and a sense of ownership
•    A team player with strong collaboration skills.
•    Pace and quality of execution needs to align with business priorities and expectations
•    Attentive, highly detailed oriented, and able to multi-task with speed and efficiency.
•    Responding in a timely manner, and clear communication is essential.

Diary Management
•    Effective and timely diary management
•    Ability to clearly prioritise diary appointments and responses independently
•    Manage agendas, prepare materials and track action items for various meetings and committees
•    Support on any events and initiatives as directed by management.
•    Co-ordinate with the business planning manager/s to ensure the management receives appropriate and timely information, to more efficiently allocate his time to matters of importance.
•    Assist in the preparation and collation of information for reports to various committees and senior management and other stakeholders.

Travel Management
•    Arrange flights & hotels based on timings and within the Travel Policy and thresholds.
•    Review itineraries and ensure requisite pre reading / documentation are in place
•    Process travel visas, if required

Financial Performance
•    Approve and review T&E submissions on behalf of management. To ensure that expenses are in line with the T&E policy.
•    Review monthly cost report and ensure consistency of travel and expenses bookings

People and Talent
•    Handle HR matters: track leave records, year end and employee related issues
•    Support management to organize team engagement events, CSR activities and team meetings/conferences/workshops/offsite, when needed
•    Support the Department with My Voice, performance check-in related Impact Planning and execution / follow-up
•    Provide support to deliver an effective engagement and communication framework for the team

Others
•    Maintain department Distribution Lists
•    Provide sick / holiday cover for other CIB Finance EAs
•    Build trust with internal and external stakeholders enabling positive working relationships to exceed expectations.

Governance
•    Demonstrate an awareness and understanding of the regulatory framework in which the Group operates, and the regulatory requirements and expectations relevant to the role.
•    Deliver ‘effective governance; capability to challenge colleagues effectively; and willingness to work in an open and cooperative manner with all.
•    Drive the Functions and Talent communication agenda to ensure people are kept up to date with developments and 
     improvements across the function, focusing on an integrated vs product led approach, spotting opportunities for co-creation and embedding ways to listen to feedback as well as provide updates.

Regulatory & Business conduct
•    Display exemplary conduct and live by the Group’s Values and Code of Conduct.
•    Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across 
     Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
•    Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.

Key stakeholders
•    CIBMT EAs
•    Country and Group Finance partners & their EAs
•    Investor Relations
•    External Stakeholders

Our Ideal Candidate

• 10+ years of exp supporting C-suite executives at the group level.
• This experience should span both business and product functions within Corporate & Investment Banking as well as Finance, demonstrating a well-rounded understanding of the organisation’s priorities and executive expectation.
• The candidate must demonstrate exceptional organisational, stakeholder and calendar management capabilities, including the ability to manage multiple executive calendars, prioritising competing demands and agility to manage last-minute scheduling changes driven by evolving conditions.
• With proven track record in handling high-volume scheduling, aligning with multiple senior stakeholders and ensuring seamless execution of meetings and engagement.
• Advanced proficiency in Microsoft Outlook, particularly in calendar coordination, is essential. Strong working knowledge of the broader Microsoft Office application (eg: Word, Excel, Teams) is required to support day-to-day operations.
• Having the ability to operate with a high degree of confidentiality, sound judgement and professionalism when supporting senior executives is of utmost importance.

Role Specific Technical Competencies

•    Applications and PC Skills
•    Calendar Management Activities
•    Travel expenses process

About Standard Chartered

We're an international bank, nimble enough to act, big enough for impact. For more than 170 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents and we can't wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion.

Together we:

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Are better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

What we offer

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations.
• Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.
• Flexible working options based around home and office locations, with flexible working patterns.
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.

Recruitment Assessments

Some of our roles use assessments to help us understand how suitable you are for the role you've applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process.

Visit our careers website www.sc.com/careers