Job Summary

The role sits within our Executive Assistant Team created 2 years ago in Poland and is part of the Global Team, diversified and expanding to provide administrative support for polish and non-polish internal C-level Stakeholders in Poland and various locations in Europe.

The role is based in GBS Warsaw which has been certified 3 times as a Great Place To Work and Company Without Barriers. We offer hybrid work model (3 days per week work from the office and 2 days work from home; working hours 9:00-17:00).

We are open for people with disabilities (certified as a Company Without Barriers).

Key Responsibilities

• Mailbox/Calendar management.
• Meeting/Event management.
• Travel & Expenses management.
• Administrative activities.
• Third-party supplier and/or vendor management.
• Service management.
• Project/change management.
• Regulatory and Business Conduct.
• Undertake adhoc assignments or mini projects - project manage appropriately to ensure deliverables are as per target timeline, with regular progress updates provided to stakeholders or accountable executive.

Skills and Experience

• 2+ years relevant work experience as an Executive Assistant, Personal Assistant or Administrative Assistant.
• Experience in dealing with senior internal and external / customer stakeholders.
• Adaptability to Different Executive Styles: Ability to swiftly adapt to various management styles and preferences of different executives.
• Excellent communication and interpersonal skills.
• Creative thinking, ability to work proactively and independently.
• High attention to details.
• Advanced organisation, prioritisation and time management skills.
• Willingness to learn, share responsibilities, facilitate collaboration, and support the success of others.
• Fluent operating skills of MS Office applications (Word, Excel, Office, Outlook).
• Fluency at English (both written and verbal).
• German and/or French language skills will be an added advantage.
• Any secretarial course / certification will be an added advantage.

What we offer

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations.
• Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.
• Flexible working options based around home and office locations, with flexible working patterns.
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.